Job Description for Immigration & Administrative Assistant
Location: Remote (Work from Home)
Time Zone: Canada & US working hours
Employment Type: Full-Time
Compensation: Based on experience
Reports To: RCIC / Business Lead

About the Role
We are seeking a highly motivated Immigration & Administrative Assistant to join our team. In this role, you will provide critical support to an RCIC-led immigration practice while also managing a variety of administrative and operational tasks. The ideal candidate is detail-oriented, organized, and able to balance multiple priorities in a professional and confidential manner.
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Key Responsibilities
Immigration Support
•    Prepare and review immigration applications, supporting documentation, and forms.
•    Maintain and update client files, ensuring accuracy and adherence to deadlines.
•    Communicate with clients to collect necessary information and provide regular updates on case progress.
•    Research immigration programs, requirements, and regulatory changes as needed.
•    Safeguard all client information in compliance with privacy and regulatory standards.
Administrative & Business Support
•    Manage day-to-day administrative tasks including scheduling, email correspondence, and document preparation.
•    Assist with bookkeeping activities such as expense tracking, invoice preparation, payroll support, and record management.
•    Coordinate projects, track timelines, and ensure timely follow-ups.
•    Conduct research to support business operations, including vendors, suppliers, and process improvements.
•    Draft reports, summaries, and spreadsheets for internal use.
•    Provide additional administrative support to ensure smooth business operations.
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Qualifications
•    Minimum 2 years of experience in relevant field. 
•    Experience in immigration, legal, or administrative support (preferred).
•    Exceptional attention to detail with the ability to handle sensitive information discreetly.
•    Strong organizational and time management skills.
•    Excellent written and verbal communication abilities.
•    Proficiency in Microsoft Office Suite and Google Workspace.
•    Familiarity with bookkeeping or accounting processes.
•    Knowledge of the Federal Government Immigration Portal (an asset).
•    Strong research skills with the ability to present findings clearly.