Job Tittle - Executive Assistant 

Location - Bangalore 

Salary - 10- 12 LPA

Experience - 3- 5 Years 

Key Responsibilities:

• Calendar Management: Coordinate and manage executives' schedules, including appointments,
• meetings, and travel arrangements.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and
• correspondence. Draft and edit emails, memos, and other documents on behalf of the executive.
• Meeting Coordination: Organize and coordinate meetings, including booking meeting rooms, and
• arranging catering when necessary. Taking MOM if required.
• Travel Arrangements: Plan and book travel itineraries, including flights, accommodations, and
• transportation. Prepare travel expense reports and ensure timely reimbursement.
• Document Preparation: Prepare reports, presentations, and other documents as needed. Ensure all
• documents are accurate and professionally formatted.
• Record Keeping: Maintain comprehensive and accurate records and documentation. Organize and
• manage both physical and digital files.
• Procurement: Assist with processing purchase orders and ensure timely payments by coordinating
• with suppliers and the finance team.
• Event Management: Plan and organize townhalls and workshops, ensuring all arrangements are
• coordinated effectively.
• Office Management: Oversee office supplies and equipment, ensuring everything is well-stocked and
• functioning properly. Coordinate with vendors and service providers as needed.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.

Qualifications:

• Proven experience as an executive assistant or in a similar administrative role.
• In-depth understanding of office management and daily operations.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.

Preferred Skills:

• Experience in managing travel arrangements and scheduling
• Familiarity with office gadgets and applications (e.g., e-calendars and copy machines).
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and handle unexpected situations.

Education:
Bachelor's degree in business administration, communications, or a related field is preferred but not
required.